Manual › Captures

Captures 🎙️

Mochii handles meeting notes two ways, and you can use both. Mochii's own note-taker joins your call as a participant, listens, and files a full AI note when the meeting ends. Meeting Intelligence goes and finds the notes your other note-takers already make — Fireflies, Otter, Fathom — and clips each one to the calendar event it belongs to. Either way, the notes end up where the meeting is, not in a tab you forgot.

Meeting Intelligence in Settings — link Meet/Zoom/Teams notes and scan Gmail recaps.

Mochii's own note-taker

Send Mochii to a Google Meet and it shows up as a participant with its own branded tile — name, company, and getmochii.com — so everyone on the call can see where the notes come from. It announces itself in the meeting chat when it joins, and says so if it is recording. When the last person leaves, Mochii leaves too.

After the call it writes up what happened:

• A structured AI note — overview, decisions, deadlines, next steps.
• Suggested action items, with owners and due dates where it could tell.
• An optional recording — participant video, screen sharing and audio — played right next to the notes.

Recording is off until an administrator turns it on in Admin Settings. Every recording is encrypted with its own key before it leaves the recorder, and only someone who could already see the recording can open it. If nobody actually spoke, the meeting says so instead of promising notes that were never coming.

Getting Mochii into a meeting

There are three ways in, depending on where you are:

• The top bar. The camera button opens Send Mochii to a meeting — paste any Google Meet link, or create a new Meet (now, or scheduled for later) and Mochii joins by link; the host admits it from the waiting room. It works for calls that have nothing to do with a project or task.
• A task. The video-camera icon in the task drawer toolbar creates a meeting from the task itself and invites the project's people automatically — see Video meetings on the Tasks page.
• A project. The Meetings & Notes tab lists the project's meetings, and takes a pasted link too. Finished a call before Mochii wrote it up? Generate notes runs the write-up on demand.

When you send Mochii somewhere you can file the meeting under a company, or leave it in My meetings and file it later.

Autojoin and the Notetaker chip

Mochii can also join on its own, without anyone sending it. There are three levels, and the most specific one wins:

1. Your organization's default — an administrator turns autojoin on in Admin Settings. It is off by default.
2. Your own setting — turn the note-taker off for your meetings in Settings → Integrations → Notetakers.
3. This one meeting — switch it either way from the meeting's card. A per-meeting choice beats your personal setting, which beats the organization default.

Every meeting card and calendar event carries a Notetaker: On / Notetaker: Off chip that says whether Mochii is coming and why — the org default, your setting, or a choice made on that meeting. Tap it to change just this one. There is also a Join Now button for a call that was never scheduled to be covered; it sends Mochii in without changing any setting.

Every join, and every decision not to join, is recorded — so who turned autojoin on, for which meeting, and when, is always answerable.

The Meetings page

Every meeting Mochii knows about lives on the Meetings page — project work, client calls, and ad-hoc links someone pasted from the top bar — with notes, recordings and status in one place. Meetings filed nowhere show under My meetings, and you can file them to a company from here after the fact.

Notes from your other note-takers

You may already run Fireflies, Otter, or Fathom on your calls. Meeting Intelligence doesn't sit in on those meetings — it looks at the notes those tools already create and matches them to the meetings on your Calendar. There are two ways it gets to them:

Once a note is matched, it appears right on the calendar event, tagged with the service it came from so you know what you're looking at.

Connect your Gmail

This is the part you set up yourself. It takes about thirty seconds.

1. Go to Settings → Meeting Intelligence.
2. Under Scan emailed recaps (Gmail), click Grant Gmail access.
3. Approve the read-only access in the Google sign-in window.
4. You'll land back in Mochii, and the card will show "Connected as [your email]. Scanning emailed recaps."

Already connected and something feels off? The same card shows a Reconnect button to refresh the link.

Matched, possible, and confirming

When Mochii links a note to a meeting, it tells you how sure it is. Open the event and you'll see the note under AI meeting notes with one of two badges:

• Matched — Mochii is confident this note belongs to this meeting (for example, the meeting link or calendar entry lines up exactly).
• Possible — it's a likely match based on timing and who was there, but worth a quick glance.

You're the final say. Each matched note has a Confirm button (yep, that's the one) and a Not this button (wrong meeting). Confirming helps keep your notes tidy and accurate.